The integration between LegalSuite and DocFox was created to speed up the Know Your Client (KYC) / FICA process by reducing the amount of time spent on data collection and capturing. Now all your clients documents can be accessed from one system.

The LegalSuite and DocFox integration enables your practice to:

Conveniently collect documents

Request a party to upload documents directly to DocFox as well as download any documents into the party’s Document Log that were uploaded directly to DocFox from the party.

Send party details straight from the address book

Send your party’s details directly to DocFox from the LegalSuite Address Book, DocFox will then automatically perform comprehensive watchlist and adverse media screening.

Perform FICA at the right time

FICA requires law firms to verify their identity and assess the risk of doing business with them, prior to commencing a business relationship.

Seamless document verification

Upload documents to DocFox for qualitative and quantitative checks. Comparisons are done against 3rd party data and profile information.

Standardised risk rating and PDF summary

Risk rate a party and download a PDF summary to illustrate that FICA was done.

Looking for more detailed information?

Read more about the DocFox & LegalSuite integration here.

What is FICA Compliance for Law Firms?

In the Legal Practice Council’s (LPC) advisory dated 8 January 2020, practitioners were advised that the Financial Intelligence Centre (FIC) had taken over the supervisory function that the former law societies, and now the LPC, had in terms of section 45 of the Financial Intelligence Centre Act (FICA). That section states that supervisory bodies are responsible for both supervising and enforcing compliance with FICA by all Accountable Institutions.

All law firms are classified as Accountable Institutions and subsequently subject to FICA compliance.

What does this mean for your practice?

  • To establish and verify the identity of clients;
  • To keep records of business relationships and transactions;
  • To report receipts of cash above a prescribed amount to the FIC;
  • To report suspicious transactions or activities to the FIC;
  • To implement internal processes consistent with obligations under FICA (eg more than just once off screening);
  • To offer compulsory FICA training to all employees; and
  • To appoint a compliance officer.

The FIC can come through, we have everything in order. We wouldn’t have felt this way prior to DocFox. We would’ve had that feeling at the back of our minds saying ‘what if we missed something’ and at least with DocFox we know, we are in comfort.

Rui Lopes, Lopes Attorneys Inc

I feel now that we are using DocFox we would definitely pass a FIC audit. In my personal opinion, I don’t think a law firm can actually go without DocFox. It covers all of the requirements for the FIC and it’s so easy to use that you don’t need to put a lot of time or effort in!

Zelda Gilpin, Phatshoane Henney Inc

Every feature within DocFox makes my life easier. Especially the fact that we don’t have to manually go and search the sanctions lists. The fact that DocFox automates it, is really massive time saving.

Leanne van Biljon, Kruger Attorneys

DocFox is customisable which makes life easier as we are able to use it according to our requirements

Cristal Naidoo, Webber Wentzel

We had a FIC audit this year, it went very well especially in terms of our Risk Management Program, so everything was in order. Since we use DocFox we are able to provide an audit trail to the bank and then they are 100% happy with that.

Deon van Zyl , Werksmans